project management information system and implementation
This story is by the staff at Harvard Business Review. I was very delighted about the possibility to work with … Pay attention to small signs of emerging problems, such as a team member’s increased tension and irritability, loss of enthusiasm, or inability to make decisions. Once you’re in the build-up and implementation phases, you’ll define and begin to execute the details of the project plan. A system that’s right for a large project can easily swamp a small one with paperwork, whereas a system that works for small projects won’t have enough muscle for a big one. When you see signs like these, get to the heart of the problem quickly and deal with it. Some key considerations when locking in a date: You need to consider both project resources and other stakeholders. The methodological process used to collect and organize project information can match normalized methodologies such as PRINCE2. Be prepared for pushback. Evaluate project performance Before closing out your project, your team needs to meet its goals (or determine, along with key stakeholders, that those goals no longer apply). Knowing from the start which variable is most important to each stakeholder will help you make the right changes along the way. To increase the project’s chances of success, you must look beyond the symptoms you have observed—“We can’t get the data out fast enough” and “I have to sift through four different reports just to compile an update on my clients’ recent activity”—to find the underlying issues the organization is trying to address. You and your team can stay focused by meeting once a week and periodically asking yourselves what’s essential to the project’s success. ... is the sequence of steps or activities that a change management team or project leader would follow to apply change management to a project or change. Whether you’re in charge of developing a website, designing a car, moving a department to a new facility, updating an information system, or just about any other project (large or small), you’ll go through the same four phases of project management: planning, build-up, implementation, and closeout. Change any of these variables, and you change your outcome. Otherwise, all you are doing is monitoring, not exercising control. 4 Things to Consider When Planning a System Implementation Project, How to Integrate CECL with CCAR and DFAST, Part 2, 5 Steps to Prepare Your Organization for the End of LIBOR, Deploying Workday: Too Many Applications Result in Too Much Risk and Inefficiency, Easy Integrations: Prebuilt Connectors Speed Deployment Times, Deploying Workday: HR Reporting and Turning Data into Insights, A Full Suite of Business Advisory Services. How do you, as project manager, know when to make that happen? They will work with you to spell out exactly what success on the project means. Common ones that sneak up on projects include increased overtime to keep things on schedule, consultant fees to resolve unforeseen problems, and fluctuations in currency exchange rates. You will need a dedicated project manager. Many of your agenda items will naturally stem from targets the project has missed, met, or exceeded: For instance, you may need to discuss as a group whether to incorporate more travel into the project because you’ve noticed a decline in productivity at a satellite office. If all has gone as planned with your project, then it’s time for celebration. Expect actual numbers to deviate from original estimates, and stay as flexible as possible within your limitations of time, quality demands, and total money available. Project-monitoring software systems can help you measure your progress. One of my customers took eighteen months to implement PeopleSoft GL. The post-evaluation is an opportunity for discovery, not for criticism and blame. For example, you may want your banks to accept ACH payments or you may need your vendors to register in the new solution after go live. You may be eager to jump right into the project to tackle problems you have struggled with firsthand. As I mentioned earlier, asking people to do this project AND their full time job is a difficult ask. Say the CIO at your company has asked you, an IT manager, to develop a new database and data entry system. You do need dedicated resources to assist you with the implementation. I am often asked, “how long will it take to implement our new solution?” My stock and somewhat disappointing answer is always – it depends. Information System Implementation Change Management and Control. The obvious trend in project management software, as with almost everything in information technology, is a move toward Web-based systems. Assemble your team Your first task in this phase is to assess the skills needed for the project so you can get the right people on board. Have them sign off on what they expect at the end of the project and what they are willing to contribute to it. You will need dedicated resources. This approach starts the process of team communication and cohesion. Hold weekly team meetings When you’re immersed in project details, it’s easy to be diverted from critical activities to side paths that waste time. The implementation phase is often the most gratifying, because work actually gets done, but it can also be the most frustrating. Be sure to clarify roles and responsibilities. Close the project The steps you take to wrap things up will depend on whether your team assumes ownership of its own deliverables, hands them off to others in the organization, or must terminate the project altogether. Once we went live, the CFO gave a great speech at the celebration dinner basically stating that the project was not only a success, but a complete non-event - meaning we went live and there were no issues, zero impact and people didn’t even notice. Time estimates become schedules. For example, you’ll typically begin planning with a ballpark budget figure and an estimated completion date. PMIS systems differ in scope, design and features depending upon an organisation's operational requirements. It’s time to put the plan into action. When you discuss your findings with your stakeholders, make sure you reach consensus with them on how “finished” the project is. Project management information system can vary from something as simple as a File system containing Microsoft Excel documents, to a full blown enterprise PMIS software. You can then work with them because you have documented all of the facts above and can adjust any one lever and understand the impact on the other three. It may not have the impact that we wanted because of the scope selected. The organization was large, however, the project moved very slowly and very deliberately.